Call Information

07900905604

Inbound
SERVICE

15m 53s

Aug 1, 2025, 9:20 AM

Bath VW
No agent name set

VW Bath VW UK

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Manager Notes

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Original Call Recording

uploads/b810216b-a7f6-48c3-802f-ba13be77f298.mp3

0:000:00

Call Type Classification

AI-Determined Type:
SERVICE
Reasoning:

The primary purpose of the call was to book a vehicle service appointment and discuss related maintenance, rather than selling a vehicle or parts exclusively.

Short Summary

The customer called to book a full service for their VW Golf, inquire about service book replacement, and discuss additional maintenance needs such as brake fluid and DSG oil changes.

Concerns

• Some confusion and delays occurred while verifying vehicle registration and service history. • Pricing was initially quoted in dollars, which could confuse a UK customer. • Agent occasionally hesitated or was unclear on some details (e.g., service book purchase process, DSG oil change specifics). • Customer had to pause the call to consult spouse, extending call length. • Minor background noise and slight stammering from agent at times, but overall clear communication.

Detailed Summary

The agent greeted the customer professionally and guided them through booking a full service despite the customer having lost their service book. The agent provided clear information about service options, pricing, and additional recommended maintenance like brake fluid and DSG oil changes. The customer expressed some concerns about costs and timing due to personal circumstances, which the agent acknowledged and accommodated by scheduling a suitable appointment. The call concluded with the booking confirmed and the customer feeling informed and supported.

Key Information

Customer lost their VW service book and inquired about replacement options.
Vehicle is a 2014 white VW Golf petrol with registration GT64TXF and private reg Romeo55FJRFJR.
Full service price quoted at £348.50 including pollen filter change.
Additional recommended services: brake fluid change (£103) and DSG transmission oil change (~£347).
Customer opted to book full service and brake fluid change, deferring DSG oil change.
Appointment booked for August 18, leaving the car for the day.
Customer declined marketing opt-in.
Customer mentioned personal circumstances (expecting a child, selling car) affecting decisions.

Call Performance Scores

Agent Professionalism
85/100

Professional behavior and approach

Agent Empathy
75/100

Understanding and care shown

Customer Happiness
80/100

Customer satisfaction during call

Customer Difficulty
76/100(inv)

Customer cooperation levelRaw: 25/100 → Display: 76/100

Customer Satisfaction
85/100

Overall service satisfaction

Performance Overview:

Excellent (71-100)
Good (41-70)
Needs Improvement (1-40)

Customer Difficulty scores are inverted for clarity:high display scores = cooperative customer

Call Transcript

Confidence: 95%Generated by deepgram
Agent
Caller
Unidentified
Agent
00:00

Thank you for calling Bass Volkswagen,

Agent
00:02

part of the Mon Motors Group.

Agent
00:04

All calls are recorded for training and quality purposes.

Agent
00:08

Any information captured is processed in line with our privacy notice available on our website. To direct your call, please choose from the following options. For the service department, press 1. For sales, press 2. For parts, press If you would like to make a new booking or amend an existing booking, press 1. If your vehicle is currently in our workshop,

Agent
00:30

press 2. For any other

Agent
00:45

Good morning. Subaru Bath VW. Sharon speaking. How may I help?

Agent
00:48

Hello. I was wondering if I could book a service in for my car.

Agent
00:52

The only issue I have is I've lost my service book.

Agent
00:58

Okay. Yep. Previous services, can't necessarily prove, and I can't obviously I can't find it. With it being a VW garage, do you offer or sell or provide

Agent
01:08

a a new VW,

Agent
01:11

like, service books that I can start from fresh again?

Agent
01:14

So we we tend to do it online

Agent
01:17

nowadays,

Agent
01:19

but you can actually when you come in, you can actually ask and you can buy one, I think. You Do know how much is that? I just I just add just to.

Agent
01:27

I don't. I'll have to put you through to parts, but I can get you booked in a minute and then put you through to parts if you like.

Agent
01:34

Alright. Yeah, please.

Agent
01:36

Yeah. Okay. Just bear me a sec. What was the registration?

Agent
01:40

It's Romeo55FoxtrotJulietRe

Agent
01:43

Romeo.

Agent
01:44

Go for it. Lovely.

Agent
01:49

Would you also be able to let me know the

Agent
01:51

that's fine. Does it no. What would you let me know the

Agent
01:54

prices and what sort of sort of service levels you do?

Agent
01:57

Yeah. No. That's fine. I can do that for you. Thank you.

Agent
02:18

And what was your name, please? Fred. Fred Ross.

Agent
02:25

And your postcode?

Agent
02:26

SierraNovember128AlphaEcho.

Agent
02:33

And your address?

Agent
02:35

17.

Agent
02:40

And telephone number, is that the one you're on? Yeah. This one. Yeah.

Agent
02:49

To the email address?

Agent
02:51

Yeah. It's [email protected].

Agent
02:58

F dot j

Agent
03:00

dot ros, r o, s s,

Agent
03:04

ninety eight

Agent
03:06

Yep.

Agent
03:07

@gmail.com.

Agent
03:09

Lovely.

Agent
03:18

So we do send out marketing events, offers, and reminders. Would you like to opt in for this? No. Thank you.

Agent
03:31

Is that the is that the private reg that you've got on there?

Agent
03:35

You don't know the original?

Agent
03:39

I'm

Agent
03:42

It's just that it's not coming up on my system on the private reg.

Agent
03:46

I might have it, actually.

Agent
03:53

No. I don't it there.

Agent
03:55

I can double check myself. I can try and let you know.

Agent
03:59

Yep. Is that alright? Just give us a callback. I just can't do anything until I can bring it up with the original reg.

Agent
04:07

Let me go my photos.

Agent
04:09

Oh, here we go.

Agent
04:11

That is golf delta six four

Agent
04:15

Yep.

Agent
04:16

Tango x-ray foxtrot.

Agent
04:19

Lovely. Thank you. So our system works in a weird way.

Agent
04:25

So if it's all online, hopefully, it comes up with some previous services.

Agent
04:28

Yeah. Will do. I'll I'll check that now for you. Thank you. Why is it not working? GT64TXFForFoxtrot?

Agent
04:39

Yeah. That's correct.

Agent
04:43

Nope.

Agent
04:44

Let me check the private reg. So is it Romeo55

Agent
04:49

Yep. FJRFoxtrotFoxtrotJulietRomeo?

Agent
04:54

Yep.

Agent
04:58

Oh, it did that time. Oh, I don't know. Says I. Right.

Agent
05:02

Let's have a look.

Agent
05:09

So it's a Golf in the color white. Yeah?

Agent
05:11

Correct. Golf item white. Yeah. 2014 Blitt.

Agent
05:23

So we've only got it up to 2,020.

Agent
05:31

Interesting. Okay. Well, that hit the I'll get you the full proper service line.

Agent
05:35

Yeah. I I can't see any unless it's gone to another garage.

Agent
05:39

Obviously not.

Agent
05:40

Yeah. That's a bit cheeky. Be a debut garage. Yeah. No problem. Otherwise otherwise,

Agent
05:45

we would be able to see if it come to us or

Agent
05:48

anywhere like VW.

Agent
05:56

Cool. In that case, yeah, I'll I'll book a full service in the bus. Alright? So let me know the prices as well.

Agent
06:00

Yeah. That's fine.

Agent
06:12

Let me just try under the original

Agent
06:15

Might have one to the original reg.

Agent
06:26

No. It's exactly the same.

Agent
06:28

Yeah.

Agent
06:29

So, yeah, they they've not gone to a VW garage.

Agent
06:35

Right. So for a full service

Agent
06:49

To clarify, with this service you said, it was the last service 2020 for golf for for VW, or is it his last service on the record?

Agent
06:58

It just says for VW. I mean, we can't see, like, independent garages.

Agent
07:02

Okay. So it might might be for new yeah.

Agent
07:05

Yeah.

Agent
07:06

I mean, you can you can have a look online, and I'm pretty sure you can see all the service history, but we can only bring up what's come to VW.

Agent
07:14

That's fine. No problem at all. Yep. So for this service,

Agent
07:18

a full service with pollen filter change, it's three hundred and forty eight pound fifty.

Agent
07:24

Yep.

Agent
07:25

We do offer something called a service plan as well, which covers you for next two consecutive services.

Agent
07:31

So a bigger service and a smaller service.

Agent
07:33

It does give you the options of paying upfront or paying monthly with no added interest.

Agent
07:39

And

Agent
07:41

it just means it stays the same, the price, for next two years.

Agent
07:44

So that locked? Or

Agent
07:47

No. It it it sort of just stays the same for next two years. So once what people normally do is once they use those two services,

Agent
07:54

then they take out another one, and then that stays the same for next two years as well. Just lock it in.

Agent
08:01

Okay.

Agent
08:04

I might just keep it just for this one service for now.

Agent
08:07

Yep.

Agent
08:10

Because you've got a little one on the way. And that's why I need to sell my car, and I'll see if there's any point keeping it for the Yeah. No.

Agent
08:15

That's fine. So did you wanna book in for this one?

Agent
08:19

Yes, please. So the the 348,

Agent
08:21

whatever it was, is that for the full service history? Full service full service with the for the air air filter, etcetera.

Agent
08:28

Yeah. It sounds great. Cover it doesn't cover the air filter. Or is it petrol or diesel? It's a petrol.

Agent
08:34

Petrol. So it doesn't cover the air filter.

Agent
08:38

So what we do in the service is we check and change the air filter

Agent
08:42

or the spark plugs for now if they need to be changed.

Agent
08:45

So there would be additional costs for them.

Agent
08:48

Gotcha.

Agent
08:50

Yeah. That's fine. If it needs to be done, let's get it done.

Agent
08:54

Right. Okeydoke. So are you waiting with it or just dropping off? How are you how are you gonna manage it?

Agent
09:00

It will probably be a case of I'll I'll drop it off. I'm in I'm in Melksham, so not too far.

Agent
09:05

Yeah. And then I'll probably I'll probably get someone to come pick me up.

Agent
09:08

Yeah. No. That's fine. The only other thing that I could see that is due, and I don't know whether they've had it done previous, but it's the brake fluid change. We just recommend every two years. So Yeah. We don't know if you wanna Yeah.

Agent
09:20

Just wanna get everything done and see it's got mean, give not giving much not not giving much hope, is it? Last service being 2020. So Yeah. No. That's fine.

Agent
09:30

I'll give you a quick email. A gearbox change a gearbox service as well because it's currently at 55,000

Agent
09:36

miles.

Agent
09:38

So I can see that they have whole deck's oil change

Agent
09:43

going back in 02/2020. They were on 33,000.

Agent
09:47

Let me just have a look

Agent
09:51

when it's due.

Agent
09:53

Because the gate I don't know if it's just something different. But when I do when I am changing gears, it does seem a little bit clunky now. I don't know if it needs to be looked at as that service or if it's something for me to you.

Agent
10:06

Have a look. A minute.

Agent
10:08

Thank you.

Agent
10:14

What what is the mileage on?

Agent
10:16

I think it's 55 thousands.

Agent
10:18

See, the 54,500

Agent
10:20

or 55,500.

Agent
10:22

Yeah. So DSG needs to be sorry. The whole deck is different. DSG needs to be replaced every 40,000 miles.

Agent
10:31

When you say it needs to be replaced, do you mean as in a brand new system? Or

Agent
10:36

No. The oil.

Agent
10:37

Oh, fine.

Agent
10:39

And more and does that have any diff any effect on the actual gear changes itself, or is it more for just the service of making sure it goes into gear properly?

Agent
10:47

I mean, it it could do if if the oil's not changed.

Agent
10:51

It's not very sort of

Agent
10:54

making it a bit more mobile. It it depends how much is in there, so it's entirely up to you, but we just recommend it every 40,000.

Agent
11:00

So

Agent
11:01

Okay. Well, if the last one's done 35 or whatever it was, then it might not be there.

Agent
11:05

No. That that was a whole deck for you. Whole deck is different. Sorry. Whole deck for Oh, okay. Yeah.

Agent
11:11

Sorry. That's due over to really How much would that be for the DSG service?

Agent
11:16

So DSG transmission oil change is $361.81.

Agent
11:23

Right.

Agent
11:26

Yeah. Yeah. To be fair, I think

Agent
11:29

we may as well go for all of it.

Agent
11:31

Yeah. We need to be better also.

Agent
11:34

So brake fluid is 103.

Agent
11:36

Yep.

Agent
11:44

The And s g is $347.46.

Agent
11:48

Yes.

Agent
11:51

So it's about £800 then.

Agent
11:59

Yeah. But it's $7.09 $9.42.

Agent
12:02

Cool. I'll just have to check my wife a second. Standby.

Agent
12:06

Yep.

Agent
13:14

Hello?

Agent
13:15

Hi. Yeah. Sorry about that. So what we'll probably do, if possible, is we can go for the service and the brakes.

Agent
13:22

I'll and then if you can check the DSG sort of oil

Agent
13:26

level and, obviously, let me know if it needs to be changed or not, and then we'll see if can go from there.

Agent
13:31

Get that done afterwards.

Agent
13:33

Yeah. I mean, I can take that off. I don't think we can check it. It just needs to be done every 40,000 miles.

Agent
13:39

So that's the only thing. Alright. So I'll just take it off,

Agent
13:43

and then we just do the service and the brake fluid change. Alright?

Agent
13:47

Thank you.

Agent
13:49

So

Agent
13:50

we've got anything from Monday, August 4 onwards.

Agent
13:55

Alright. Let's have a look.

Agent
13:57

And that's just been left today. Is that right?

Agent
14:00

Left for the day. Yeah. Yeah. I've gotta try and see Yeah. When it'll work or my wife to sort of come with me so that then she can come pick me up.

Agent
14:11

Let's have a look.

Agent
14:13

You're saying it's taking some Monday the fourth. Is that right?

Agent
14:17

Yeah.

Agent
14:26

Do you know roughly how long it would take in regards I don't see it's for the day, but is it, like, a certain slot it would be sort of put into for the work to be done, or is it just a case of

Agent
14:35

I mean, I can do it if you want it for slot. But if it's in for the day, it's not in for the day. So

Agent
14:42

but I can put it as a waiting appointment

Agent
14:45

if you wanted. Yeah. Could we do maybe the eleventh?

Agent
14:49

August 11.

Agent
14:50

The Is that waiting or leaving it?

Agent
14:54

That

Agent
14:56

Waiting.

Agent
14:57

Because we got an appointment in here. Yeah. We've got appointment in here at about 04:00. And

Agent
15:02

So I haven't got the eleventh with a waiting appointment. I got the twelfth.

Agent
15:07

No. I'm working. I I work really long long and difficult shift hours, unfortunately. The eighteenth, potentially.

Agent
15:14

I can leave it there on the eighteenth.

Agent
15:20

Yeah. We got the eighteenth.

Agent
15:21

Perfect. Let's do the eighteenth then, if that's okay.

Agent
15:24

Yeah. So we've got twenty past eight onwards.

Agent
15:28

Yep. That's fine. We'll we'll be there in the morning.

Agent
15:32

Lovely. That's not waiting. That's leaving it. Is that okay? Correct. Yeah. That's fine. Yeah. Okay. So that's all booked in to

Agent
15:41

Bath V W on the August 18. That's leaving it for the day at twenty West eight. Perfect. Thank you so much for your help. Alright. No worries. Cheers. Bye bye.

Agent
15:52

Thanks then. Bye bye.

2180 words • 13165 characters188 segments identified

Analysis Details

Generated using gpt-4.1-miniProcessing time: 10.35sCompleted 12 days ago
Uploaded 12 days ago7900905604_2025-08-01_09_20_00_VW_Bath_VW_UK.mp3 (7.27 MB)