Call Information

07825108049

Inbound
SERVICE

15m 37s

Jul 30, 2025, 5:30 PM

Bath VW
No agent name set

VW Bath VW UK Aftersales

Other Calls TO or FROM 07825108049

Call Flag

No flag set - Click "Set Flag" to add one

Manager Notes

No notes added - Click "Edit" to add manager notes

Original Call Recording

uploads/41f18d9d-6361-491d-b7da-4f090754b86f.mp3

0:000:00

Call Type Classification

AI-Determined Type:
SERVICE
Reasoning:

The call primarily revolves around vehicle maintenance and warranty repairs, including booking a service appointment and addressing a technical fault, which classifies it as a SERVICE call rather than SALES or PARTS.

Short Summary

The customer called to rebook a missed service appointment due to a lack of a courtesy car and to address an ongoing warranty issue with their vehicle's charging cable.

Concerns

The main concern is the lack of communication regarding the courtesy car booking, which caused the customer to miss their initial appointment. Additionally, the ongoing warranty issue with the charging cable has caused inconvenience and increased costs for the customer. The agent experienced some technical difficulties when trying to raise the warranty job card, which slightly delayed the process.

Detailed Summary

The customer initially missed their service appointment because they were not informed about the courtesy car availability. They called to reschedule the service, which included a warranty repair issue with the vehicle's charging cable that stopped working after a previous repair. The agent successfully gathered all necessary details, checked for recalls, and booked a new appointment that suited the customer's schedule, while also explaining the courtesy car insurance fee. The call ended with the customer satisfied with the new booking and the agent confirming follow-up procedures.

Key Information

Customer missed previous appointment due to no courtesy car confirmation
Vehicle has a warranty issue with the charging cable not working after a repair
Customer needs a service and brake fluid change alongside warranty repair
Customer requires a courtesy car for the new appointment but prefers a date that doesn't require one
Agent checked for manufacturer recalls and found a minor update to be done free of charge
New appointment booked for Wednesday, August 27th at 9:10 AM
Courtesy car insurance fee of £30 was explained to the customer
Customer expressed frustration about lack of callback regarding courtesy car availability

Call Performance Scores

Agent Professionalism
85/100

Professional behavior and approach

Agent Empathy
75/100

Understanding and care shown

Customer Happiness
80/100

Customer satisfaction during call

Customer Difficulty
71/100(inv)

Customer cooperation levelRaw: 30/100 → Display: 71/100

Customer Satisfaction
90/100

Overall service satisfaction

Performance Overview:

Excellent (71-100)
Good (41-70)
Needs Improvement (1-40)

Customer Difficulty scores are inverted for clarity:high display scores = cooperative customer

Call Transcript

Confidence: 95%Generated by deepgram
Agent
Caller
Unidentified
Agent
00:00

Thank you for calling Bath Volkswagen,

Agent
00:02

part of the Mon Motors Group. All calls are recorded for training and quality purposes.

Agent
00:08

Any information captured is processed in line with our privacy notice available on our website. To direct your call, please choose from the following options. For the service department,

Agent
00:18

press 1. For sales, press 2. For parts, press If you would like to make a new booking or amend an existing booking, press 1. If your vehicle is currently in our workshop,

Agent
00:30

press 2. For any other inquiries,

Agent
00:33

please hold.

Agent
00:39

Your call is being transferred.

Agent
00:41

Please hold.

Agent
01:12

Your call is important to us. Please continue to hold, and an agent will be with you shortly.

Agent
01:49

Your call is important to us. Please continue to hold, and an agent will be with you shortly.

Agent
02:18

Oh, guys, you've got employees on the ticket. Do you want me to put this in the box?

Agent
02:26

Good afternoon. You're through to Bell Volkswagen reception. How can I help? Oh, hi there. I just was wondering who the right person would speak to. I had my car booked in last week.

Agent
02:37

There was a needed a repair.

Agent
02:39

It needs a service and a break for a change.

Agent
02:44

I called up just before the appointment, and

Agent
02:47

they said that I didn't have a courtesy car booked. So I was unable to bring it in because I I need to be able to get to work.

Agent
02:54

So I've missed that appointment, but I really need to rebook as soon as possible.

Agent
02:59

Yeah. That's fine. No problem. I'll see if I can get you somebody now. Okay? Thanks.

Agent
03:03

No problem.

Agent
03:22

Morning. You've come through to the bookings department of Bath Volkswagen.

Agent
03:25

You are speaking to Christopher.

Agent
03:26

How may I help you? Hello?

Agent
03:28

Hello.

Agent
03:29

I just need to well, I've got an issue with my car.

Agent
03:33

It is warranty

Agent
03:35

issue with the cable doesn't charge. My car has been in already to have the flap replaced and ever since the it's not it's not charged up. So I don't know if there's there's an issue there. But at the same time, I need a service and a brake fluid change. So I was hoping I can get them all booked in at the same time.

Agent
03:53

Of course. Of course. Let's just find you a date to have all this done at the same time. Yeah.

Agent
03:59

What is your vehicle registration, please? ME23CVR.

Agent
04:18

Okay. I can see you with us. You were in with us on the July 25. Is that correct? Does that sound about correct? I was. Obviously, that's past. I was supposed to be, but I called up maybe a day before,

Agent
04:30

maybe two days before just to clarify clarify or just to confirm with them that I definitely had a courtesy car booked because I work in Bristol, and I need to get over there. Yeah. And the the lady who I spoke to

Agent
04:42

said that she couldn't see one on the booking,

Agent
04:45

but she would call me back to see if there was one available. And I never got a callback, so I just assumed there was one available.

Agent
04:53

Okay. I I I understand. That's no worries.

Agent
05:00

Right. What I'll do is I'll just make you an open booking then. Yep. That'd be great.

Agent
05:05

No one contacted me, which is really strange.

Agent
05:07

I haven't heard from anyone since.

Agent
05:10

Yeah. I'm looking into the

Agent
05:12

the log file. It wasn't, like, one of us, like, in here. It was someone in the service department. Ah, right. Okay.

Agent
05:21

So what I'll do is I'll just quickly sort this out for you now. What I'm do gonna do is just copy and paste the previous job card. Yeah. Perfect. Yeah. Nothing's changed. It's all the same stuff. Just

Agent
05:34

to clarify that I have the correct this is just for the the recording. Is it alright if I can clarify just so I have the correct account, is it alright if I can please take your first name, last name, and first line of address? Sorry. Yep. It's Ruby Clark. 70 Round Hill Park. Thank you.

Agent
05:48

And then could you just tell us the color of your vehicle as well, please? Black.

Agent
05:52

That's brilliant.

Agent
05:56

What I'm gonna do is just carry out a quick manufacturer recall track on your car just to make sure there's no recalls or faults. It's gonna take, like, ten seconds. Okay.

Agent
06:25

Okay. That's brilliant. Yeah. I can see that there's no manufacturer recalls actually on your vehicle. Mhmm. Actually, do you know what there is one? There's a small one. It's nothing major. Just a small communications

Agent
06:36

control unit

Agent
06:38

update. We can carry that out free of charge.

Agent
06:41

Okay. What at the moment right now, what do you see the general current mileage is on your car? Just like a a record. I think it's 13 k, I wanna say, to round that mark.

Agent
06:50

That's brilliant. Thank you.

Agent
07:02

Okay. What I'm doing now is I'm just adding on the recall.

Agent
07:05

Perfect.

Agent
07:20

Okay.

Agent
07:27

Right. So right.

Agent
07:30

So for with charging cable. Yeah.

Agent
07:35

Vehicle is in the upper multiplexer. It's really weird. And I don't know if you can add any more notes to that. But, obviously, it's already been in for a warranty repair.

Agent
07:43

Mhmm. And, obviously, that took a long time.

Agent
07:45

And it's it's been very annoying because I haven't been able to charge my car up at all in this whole time. It's been going on for months.

Agent
07:52

Mhmm. The fact that the cable works before I took it in, and I called them up literally days after it came back, and then it was booked in from six weeks time after that because that was the earliest appointment, they said. Yeah.

Agent
08:04

So my cable and my charging port was working a 100%

Agent
08:09

before it got stuck because that's what they fixed. The door jammed, the mechanism went. Yeah.

Agent
08:15

So I'm kind of thinking that maybe something's happened

Agent
08:18

when it was

Agent
08:19

being repaired potentially.

Agent
08:23

Okay.

Agent
08:25

Let me just write this down. So at the moment right now, what I've written down is charging cable,

Agent
08:30

but

Agent
08:31

not working. And then what how do you describe it? Is it is it, like, intermittent?

Agent
08:35

No. It doesn't work at all. It doesn't work at all. Not work at all. Yeah. I know. And I I've used an I don't wanna use another charger because, obviously, it's a warranty.

Agent
08:43

I don't wanna buy a new charger. I don't wanna use anyone else's charger. I just wanna use the one that was supplied.

Agent
08:48

And I have my so my dad's also got a hybrid car. He's been to my house. He's plugged it into my outdoor socket. His car charges absolutely fine. So I know it's something wrong with either my car or my cable. Understood. I'm just gonna write that part down. One second. Perfect.

Agent
09:37

Okay. Right. And then

Agent
09:39

have you tried using a public charger, and it works using a on the public charger? The only one near me hasn't got the right plug hybrid. It's only for a full electric.

Agent
09:48

So I haven't been further afield to try any different ones,

Agent
09:52

but the ones locally to me don't don't fit my car. Okay. That's no worries. That's alright. Because they're not the right, you know, fittings.

Agent
10:06

Okay. Right. That's no worries. Let's add that one. To be honest, I really just don't wanna use e e like, either of the things until it's been checked.

Agent
10:14

Yeah. No. I completely understand. Have you tried using another cable, did you say?

Agent
10:19

No. I don't want you. Only for the pure fact of that. It is in warranty, and I know it's it's only ever

Agent
10:26

they use the the the power supply that's been provided with the car.

Agent
10:33

What else was were you waiting for something to be fitted as well, did you say? Something's supposed to be fitted, or has that been done already? That's been done. So it's been been in, and so the electric the the port to the, you know, the the door

Agent
10:44

where the electric cable goes in, that's got stuck.

Agent
10:49

And so it's been in. They repaired the door. The mechanism was replaced. The door opens and closes fine, but now it won't charge.

Agent
10:56

Okay. And has that been the case since we since we did that Yeah. Ever since ever since I got back. And that's why I booked in. As soon as I got back next like, a couple of days

Agent
11:05

after it came back from the last repair, the warranty repair, I let them know literally within two days that it's now not working, and they booked me in again. So

Agent
11:15

it's just an ongoing issue.

Agent
11:36

Oh, I see. So how are you able to drive the vehicle? Oh, course, the hybrid. Yeah.

Agent
11:41

So I'm just yeah. Obviously, it's costing me quite a lot of money at the moment to

Agent
11:46

fill up the car. Because normally, I don't really drive very far, so I would normally get around on just my electric miles.

Agent
11:53

Yeah. No. I I completely understand.

Agent
11:57

I don't know as well.

Agent
12:17

Was there anything else? No. No. That's it. Okay.

Agent
12:26

Okay. And I imagine you need a courtesy car while we have your vehicle to carry this out. Is that Yeah. Is that correct? Yeah.

Agent
12:42

I do have to advise mine. They do charge us a £30 fee on the insurance on the courtesy vehicles. Oh, do they? Okay.

Agent
12:50

Do you know what date it's gonna be? I mean, because it could potentially I might not do depending on what what day it falls on.

Agent
12:58

Of course. Let me have a quick look for you if this is it's happening. Sorry. Yeah. The last booking was a day where I have to be in the office, and I would have had to go over there.

Agent
13:07

K. The soonest I can book you in would be the August.

Agent
13:12

What day is that? Sooner, that's just with a courtesy vehicle. That's a Friday Friday, twenty the ninth will go. Yeah. If it's a Friday, I'd have to have a courtesy vehicle.

Agent
13:20

Okay. What what if it was what if it was

Agent
13:24

Wednesday?

Agent
13:25

Wednesday would be fine. Yeah. I wouldn't need one.

Agent
13:28

Let me just double check something. Sorry about this. Okay. With you.

Agent
13:33

I've got Wednesday the twenty seventh, actually.

Agent
13:35

Yeah. That would be fine. Twenty seventh, would just if

Agent
13:39

it was a Wednesday. Okay. I could take that off for you.

Agent
13:47

I mean,

Agent
13:50

I'm just gonna also raise the

Agent
13:53

warranty, like, the job card warranty at the same time as well. Mhmm. It's gonna take, like, five seconds. One minute. Okay.

Agent
14:13

What is going on?

Agent
14:24

Sorry. I'm gonna try that one more time. It didn't go brief for some reason.

Agent
14:38

While we're waiting for that, what time is normally best for you to arrive? We've got the earliest time being ten past eight in the morning. I've also got ten past nine. I've also got ten past ten. I've got 11AM being the least.

Agent
14:49

Ten past nine would probably be okay.

Agent
14:52

Yeah.

Agent
15:03

And it's just a day thing, isn't it? So I'll pick it up and then look after it in the same way. Yeah. It would just be a a day thing. Unless they need your vehicle any longer, which they will tell you. Yeah. Then let me know. Okay. They will let you know.

Agent
15:18

But, yeah, I'm gonna go ahead and put this in for you now. Perfect. Is there anything else I can help you with while you're currently on the line with us? No. That's it. That's all good. Right. That's perfect. I'm just gonna send this over to you, but, yeah, that's all booked in for you now. Okay. Perfect.

Agent
15:32

That's no worries. Thank you very much for your call. Bye bye for now. Bye. Bye. Cheers. Bye bye.

2100 words • 12158 characters113 segments identified

Analysis Details

Generated using gpt-4.1-miniProcessing time: 8.67sCompleted 12 days ago
Uploaded 12 days ago7825108049_2025-07-30_17_30_00_VW_Bath_VW_UK_Aftersales.mp3 (7.15 MB)