Call Information

07899797454

Inbound
SERVICE

7m 27s

Aug 1, 2025, 3:31 PM

Bath VW
No agent name set

VW Bath VW UK

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Call Flag

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Manager Notes

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Original Call Recording

uploads/4ee2ef6f-ab1e-447e-87e0-b8000ba6c989.mp3

0:000:00

Call Type Classification

AI-Determined Type:
SERVICE
Reasoning:

The call focused on diagnosing and booking a repair appointment for a vehicle issue, specifically related to a coolant warning light and potential leak, which falls under vehicle servicing rather than sales or parts inquiries.

Short Summary

The customer called Bath Volkswagen to book a service appointment for a coolant warning light issue on their vehicle, and the agent successfully scheduled an investigation appointment for August 13.

Concerns

• Initial confusion and unclear communication in the first 40 seconds before the formal greeting • Slight background noise/interruption from the customer's husband during registration details • Appointment availability is quite far out (nearly two weeks), which may cause customer inconvenience

Detailed Summary

The customer reported a recurring coolant warning light and sought advice on getting the vehicle checked. The agent explained the need for an investigation appointment due to a potential leak and provided the earliest available date. The customer provided vehicle and personal details, and the agent confirmed the extended warranty coverage and appointment time. The call ended with the customer feeling informed and the booking confirmed.

Key Information

Customer experiencing coolant warning light and low coolant level issues
Customer advised to book an investigation appointment at Bath Volkswagen
Earliest available appointment was August 13 at 09:30
Vehicle: Volkswagen Tiguan, gray, registration J1 SForSugarAG
Customer has an extended warranty covering the investigation
Customer confirmed contact details and mileage (~24,000 miles)
Customer previously serviced vehicle at a different dealership in Torrington

Call Performance Scores

Agent Professionalism
80/100

Professional behavior and approach

Agent Empathy
70/100

Understanding and care shown

Customer Happiness
75/100

Customer satisfaction during call

Customer Difficulty
81/100(inv)

Customer cooperation levelRaw: 20/100 → Display: 81/100

Customer Satisfaction
85/100

Overall service satisfaction

Performance Overview:

Excellent (71-100)
Good (41-70)
Needs Improvement (1-40)

Customer Difficulty scores are inverted for clarity:high display scores = cooperative customer

Call Transcript

Confidence: 95%Generated by deepgram
Agent
Caller
Unidentified
Agent
00:32

It's the key that goes in the front of the funeral. Is being transferred.

Agent
00:36

Please hold.

Agent
00:40

That one that goes in there.

Agent
00:43

No. Those ones are in there.

Agent
01:02

Good afternoon. Thank you for calling Bath Volkswagen. Emma speaking. How may I direct your call?

Agent
01:06

I think I probably need to speak to someone in the service department about a problem I've I've had with my car in the last couple of days.

Agent
01:14

Yeah. Give me one moment.

Agent
01:17

Just get you through.

Agent
01:19

Thank you very much.

Agent
01:23

Five Volkswagen bookings. Leticia speaking. How can I help you today? Yes. I hope you can. I just got back from

Agent
01:32

Cornwall

Agent
01:32

on I was on holiday. When I drove down, the red triangular warning light came in on the screen,

Agent
01:39

and the symbol for the

Agent
01:42

oh, hang on. The coolant came on as well. So I phoned the the guy who's that I bought it from in Torrington

Agent
01:50

and said, what should I do?

Agent
01:53

Is it a pro and he said,

Agent
01:55

check the current level, which we did, and it's below minimum.

Agent
01:58

And he said he said at this time of year, you'll be fine just filling it up with water.

Agent
02:03

If it happens again, you probably need to have it looked at.

Agent
02:06

So we've now just driven from Cornwall

Agent
02:09

to our other house in Colleton, which is about a 150 miles driving we've done since it happened before,

Agent
02:16

and it's come on again.

Agent
02:17

So what I actually would like to do is see if I can get somebody to look at it at the garage to see if it is a minor problem, a major problem.

Agent
02:27

I haven't noticed actually any water dripping out.

Agent
02:31

Okay. Because I don't know where the water where it's going, but it's obviously going somewhere.

Agent
02:36

So could I possibly drop it in or somebody look at it sometime?

Agent
02:42

Soon as I'll be done later.

Agent
02:45

For for an issue like that, we would have to book it in for an investigation.

Agent
02:50

Because if there's a potential leak, they'll have to find out where it's coming from and investigate what kind of repairs they'll do.

Agent
02:57

Bath Volkswagen,

Agent
02:59

for work like that, they do require you to drop an either your vehicle and dealership for a live in Willow, so I'm on my way home.

Agent
03:06

So I live in Willow, so I can bring I'll bring it to the Bath VW garage.

Agent
03:11

Yeah. Bath Volkswagen.

Agent
03:13

Yeah.

Agent
03:14

So for investigation work,

Agent
03:18

they are kind of scarce for hours.

Agent
03:21

Next available date that they do have in the diary would be Wednesday, August 13, and then after that is from the August 22 onwards. The August 13. That's the soonest.

Agent
03:32

That's the soonest date they can investigate that for at this dealership. Well, I'll tell you what. I'll book it in. And if I can't get it looked up up to anywhere else, then I will bring it in that day and let you know. So the August 13.

Agent
03:45

Let's see what day it was. Mind if I take your registration number? I'll get you booked in.

Agent
03:49

Sorry. What was that? My husband was speaking at the same time.

Agent
03:53

Sure. Do you mind if I take your registration number so I can get you booked in? That's right. It's J1

Agent
04:00

Mhmm.

Agent
04:01

SForSugarAG.

Agent
04:06

Thank you.

Agent
04:08

Yep.

Agent
04:11

K. So for that registration you've given me,

Agent
04:14

I've got a Volkswagen Tiguan in the color gray. Yep.

Agent
04:18

Perfect. And is this the first time your vehicle's come to our dealership for any work? I came once before for a service, but I mean, the reason we bought the car in Torrington

Agent
04:27

is our daughter lives there, and I used to do childcare. So I used to book the car in at the same time as I was looking after my grandchildren.

Agent
04:35

But now I don't go over there as often.

Agent
04:38

It may be that that is the the better one to come to anyway. I do have one of these service

Agent
04:44

plan things. I don't know if that makes any difference or if you need to know that. But you should get that up anyway, shouldn't you?

Agent
04:51

Yeah. It'll load up in a second.

Agent
04:56

Okay.

Agent
04:57

I've also got to just confirm your details on the file as well. Do you mind just confirming your name, first line of address, and postcode, please?

Agent
05:03

My name is Shirley Gaines.

Agent
05:06

My address, it'll either be Blacksmith's Cottage

Agent
05:09

or just 3 A High Street, Willow.

Agent
05:13

Yep. And it's that's 28.

Agent
05:18

Perfect. Thank you.

Agent
05:24

And the number you've called from today, is that the best number for us to use to contact you on? It probably is. Yes. Yeah. Because I always have it with me.

Agent
05:32

Sure. Perfect. Thank you.

Agent
05:38

Okay.

Agent
05:40

And let's see what were to do that with a Okay. So the service plan that you do have has extended warranty with it. So what we'll do is we'll book you over for an extended warranty investigation.

Agent
05:52

The the only time they'll charge you for this so the investigation there's no initial fee for the investigation because it'll be an extended warranty

Agent
05:59

diagnostics.

Agent
06:00

They'd only charge you for the investigation if they found that it wasn't covered by warranties, so something related to wear and tear.

Agent
06:06

Oh, that's fine. I mean, it's I I can't I'm I'm supposed to agree with it because I had a service in the M 02 at the March.

Agent
06:14

So it's not that long ago. So it's something to have

Agent
06:17

gone drastically wrong, I wouldn't have thought. But, anyway, that's fine. So what sort of time would I need to pop it in?

Agent
06:24

So the April from eight in the morning. Do know what time you'd roughly be able to get your vehicle to the dealership?

Agent
06:30

I could probably get it over by 09:30. I would have thought.

Agent
06:34

Yeah. 09:30 is fine. Still run at the moment.

Agent
06:38

That's no problem. You could do 09:30 for you. I'll drop it in at 09:30 then.

Agent
06:44

Perfect. Thank you.

Agent
06:47

And do

Agent
06:51

you know your vehicle's mileage as well, by any chance? I've just gotta put that in the system too. I think it's somewhere around the 24,000

Agent
06:57

the last time I looked.

Agent
06:59

Thank you.

Agent
07:07

Okay. So I will book a review Wednesday the thirteenth, 09:30,

Agent
07:12

And then you should get a text message shortly just to confirm that. Okay? You'll get a text message to the number you've called on today. Okay? Lovely.

Agent
07:19

Thank

Agent
07:20

you very much for your help.

Agent
07:21

That's no problem. Take care. Thanks a lot. Bye bye. You too. Bye.

1180 words • 7019 characters84 segments identified

Analysis Details

Generated using gpt-4.1-miniProcessing time: 7.75sCompleted 12 days ago
Uploaded 12 days ago7899797454_2025-08-01_15_31_00_VW_Bath_VW_UK.mp3 (3.41 MB)